Assignment: How To Format Letters

BLT Sem 2
2023-01-19T18:15:58Z

Due:

Business letters are formal documents that have specific parts and formatting rules.

Business letters are used to send information to people outside of an organization.

Business letters may also be used for personal reasons such as a cover letter, letters requesting information, etc.

FORMATTING Letters Review FIll in the blank.doc

Spacing

Change the Spacing to 1.0 - Home Tab, Paragraph Group, Spacing Button, 1.0

Change spacing after to 0 - Page Layout , Paragraph Group, After - change to 0

Margins

Change the Margins - Page Layout Tab - Page Setup Group - Margins - Top Margin 2, Left Margin 1, Right Margin 1, Bottom Margin 1, - Ok

Block style letter
Every line begins on the left margin – no indents, no centering

Current date – insert the date you are typing the letter

November 3, 2015

Press 4 times after the date

Inside Address or Letter Address – who you are sending the letter To

Press 2 times after the address

Salutation – or greeting.

Always starts with Dear ends with a :
Use the same name in the salutation that you would use if you saw this person face-to-face:

Example:

Dear Dr. Muse: or Dear Garett:

Press 2times after the salutation

Body – paragraphs are not indented

Press 2 times between paragraphs

Closing – how you end the letter followed by a comma – choices:
Sincerely,
Sincerely yours,
Cordially,
Cordially yours,

Press 4 times after the closing

Signature - the name and title* of the person the letter is From

*only include the person’s title if they are sending the letter because of their job

Press 2 times after the signature

Typist Initials – the initials of the person who TYPED the letter if that person is NOT who the letter is from

Initials should be lower case – no spaces no periods

Example: sw or sjw

Initials should be lower case – no spaces no periods

Example: sw or sjw

ALL LETTERS SHOULD BE CENTERED VERTICALLY ON THE PAGE

File Menu, Page Setup, Layout, Vertical Alignment

Business letters are formal documents that have specific parts and formatting rules.

Business letters are used to send information to people outside of an organization.

Business letters may also be used for personal reasons such as a cover letter, letters requesting information, etc.

FORMATTING Letters Review FIll in the blank.doc

Spacing

Change the Spacing to 1.0 - Home Tab, Paragraph Group, Spacing Button, 1.0

Change spacing after to 0 - Page Layout , Paragraph Group, After - change to 0

Margins

Change the Margins - Page Layout Tab - Page Setup Group - Margins - Top Margin 2, Left Margin 1, Right Margin 1, Bottom Margin 1, - Ok

Block style letter
Every line begins on the left margin – no indents, no centering

Current date – insert the date you are typing the letter

November 3, 2015

Press 4 times after the date

Inside Address or Letter Address – who you are sending the letter To

Press 2 times after the address

Salutation – or greeting.

Always starts with Dear ends with a :
Use the same name in the salutation that you would use if you saw this person face-to-face:

Example:

Dear Dr. Muse: or Dear Garett:

Press 2times after the salutation

Body – paragraphs are not indented

Press 2 times between paragraphs

Closing – how you end the letter followed by a comma – choices:
Sincerely,
Sincerely yours,
Cordially,
Cordially yours,

Press 4 times after the closing

Signature - the name and title* of the person the letter is From

*only include the person’s title if they are sending the letter because of their job

Press 2 times after the signature

Typist Initials – the initials of the person who TYPED the letter if that person is NOT who the letter is from

Initials should be lower case – no spaces no periods

Example: sw or sjw

Initials should be lower case – no spaces no periods

Example: sw or sjw

ALL LETTERS SHOULD BE CENTERED VERTICALLY ON THE PAGE

File Menu, Page Setup, Layout, Vertical Alignment